Tag Archives: church technology

40% Off IconCMO Lite

Version 1.2 of the IconCMO Lite App is now available!

Some minor bugs were fixed and a ‘Go to Household’ button was added on the Member Detail screen. The biggest change is the price reduction – you can now purchase the app for only $2.99! If you already have the app, you can install the update for free by following the directions below.

To install the update:

  1. Connect your device (iPhone, iPad, or iPod Touch) to the Internet.
  2. On the home screen, tap the “App Store” icon.
  3. On the bottom right corner of the screen, tap the “Updates” tab to display a list of available updates for your apps.
  4. On the right, tap the gray “Update” button.
  5. You will now be prompted to enter a password – this is the same password you use to make App Store purchases.
  6. Tap the “OK” button to download and install the update.

IconCMO Lite is a native iOS (iPad, iPhone, and iPod Touch) app from Italic Software, Inc. The app provides pastors, staff, and even church members with the ability to view demographic data from IconCMO on the go – visit www.iconcmo.com for more information or visit the iTunes Store to download the app.


3 Essential Rules for Churches using Social Media

Facebook, Twitter, Google + and other social media platforms are great ways for churches to communicate with members, organize events, and attract new visitors. Although social media is convenient and fun, it can also have a dark side. Following these rules can help keep social media safe and enjoyable for all.

1. Be smart about what you say

As the saying goes, common sense isn’t always common practice. The purpose of social media is to communicate with and inform your network, but make sure you do so tastefully and without revealing too much information. For instance, avoid advertising the location (or future location) of minors. It is safer to say something after the fact.

Instead of posting this: The annual youth group lock-in will be at the local YMCA on Saturday night from 9 pm to 8 am – see you there!

Post this: The youth group had a great time at the annual lock-in last weekend. Thank you to everyone who participated!

Also make sure you also have permission when posting prayer requests – some people may not want personal matters shared online. If you do get permission, keep in mind that some situations are extremely sensitive and every little detail does not necessarily need to be shared.

Instead of posting this: Please pray for Susan – she is driving out of state this weekend to care for her mother who is experiencing post operative complications after her rhinoplasty.

Post this: Please pray for Susan – she is traveling this weekend to visit her mother.

Speaking of permission – verify the material isn’t copyrighted when posting things that are not your own (e.g. professional directory photos, clip art, videos, articles). Share a link to a video instead of embedding it on the church’s website or share a link to an article instead of copying and pasting it in a blog post.

Only post content that is appropriate for all audiences. You probably already refrain from posting offensive content but also make sure your posts are relevant and meaningful to everyone visiting the site (i.e. referring to an inside joke can alienate those who don’t know the story behind the humor.)

2. Monitor social media accounts regularly

Assign church staff or volunteers to monitor posts and delete any inappropriate content. Giving more than one person access to the accounts is a smart idea; that way if your social media person goes on vacation or leaves the accounts will still be updated and accessible. As insurance, post a disclaimer (just do a Google search for ‘Social Media Disclaimer’ if you need some examples.) You can’t control what others say, but most social media platforms allow you to block repeat offenders who continue to post offensive items.

3. Learn how to change security settings

Remember that social media pages can serve as a first impression to people outside of the church. Although content such as pictures, videos, etc. should be private, make sure some of the information is public so others can learn about the church and its mission. To use Facebook as an example, the church could have a public Fan Page with posts for everyone to see and also have a private group for members to share pictures, videos, and prayer requests. Read our previous post about Facebook to get instructions for creating a closed or secret group and other useful tips.


Church Office Software – What Makes it Different?

Church office software has various shapes and sizes. It is appropriate to distinguish between “church software” and “church office software”.

Church Software” – is any type of computer software specifically designed for use by a church”. Church software can encompass different types of software such as: bible verse, media production, donation, accounting, mass emailing, sermon, worship, and music software.

Church Office Software is one of the sub types of church software. Typically, the secretaries and financial staff use it in the office. Examples of this type of software are membership, contribution, accounting, newsletter generation, office communication tools, word processing, and spreadsheet software. The software is the heartbeat of the organization. For example, churches can still do their mission if they did not have music or media production software. Conversely, if they do not pay their bills or record donations the church doors will not be open too long.

Church office software is so vital to the mission of the church in keeping it running and the doors open, would it not be beneficial to ensure you choose one that fits your organization and still obeys government guidelines (e.g. IRS, FASB, etc). If the church could choose one thing to be correct within their organization what would it be? Most churches would choose to have the financial books correct. After all, if the church sings the wrong song on a Sunday the IRS won’t be there on a Monday issuing a violation.

Most churches realize the importance of correct financial books; however this area of ministry comes second to all the other activities in the church. When reviewing software, churches focus on the integration of membership or building a community. While these are important, they will not keep the organization out of trouble like having correct financial records. Choosing software that keeps you in check with government agencies first while building a community is the best way to start looking at software packages. It is safe to say that if the software does not have accounting included it is not worth looking at as a complete Church Office Software.

Churches some times fall into the trap of software longevity. Icon Systems can honestly say a company’s longevity in the market is not a good indicator of following the guidelines for financial reporting. If the church is unsure we recommend they do their due diligence and investigate the financial reporting requirements. A good start is to review the blog about “Fund Accounting Methods Compared“. The post discusses scenarios of incorrect guidelines according to FASB that are used in the church software industry.

While all church software is important, if certain software is not used the organization can suffer dire consequences. An organization can lose their tax-exempt status when audited with incorrect financial statements according to the FASB guidelines. Whenever there is uncertainty about proper financial reporting of money within a church, distrust spreads within the organization’s members. An organization using a FASB compliant system like IconCMO cloud base solution can be assured they are within guidelines.


Article by Church Tech Today – Visitation

Lauren always comes up with thought provoking questions within the church. This time it is about visitation. Is it really breaking the ice or the follow up after wards for your organization? Read her latest thoughts on Church Tech Today Website!


Icon Systems Interviewed by Christian Computing Magazine – Steve Hewitt

Recently Steve Hewitt (Editor-in-Chief) of CCMag interviewed Icon Systems in regards to mobile computing in the church industry and how it can help churches in their missions. There is so many technological advantages to using mobile devices that not using them would be a disadvantage for any organization that wants to further their mission. Some of the uses are taking attendance, using it in the mission field, taking prayer notes, posting things to social networks immediately, updating profiles, creating reports on the fly, monitoring the church service through security cameras, child check in, multisite communication, etc. Continue reading the full interview!


Interview with Icon Systems at the Church Accounting Software Guide

Several of us at Icon Systems recently had the chance to be interviewed by the fine folks over at ChurchAccountingSoftwareGuide.com. We think you’ll find it well worth a read! As they wrote:

Why this Interview is a Must Read for Anyone Dealing with Church Management and Accounting

It answers (from a licensed Certified Public Accountant) some of the most common questions I get about church accounting:

  • Are there any special accounting standards our church needs to be following?
  • Can my church lose its tax-exempt status?
  • Are my current accounting reports in compliance with non-profit regulations and standards?
  • Is there a church accounting software program that can help me be in compliance with non-profit standards?
  • My church is small, do I need to worry about the accounting standards?

We also cover the general administrative challenges that churches face, some of the best accounting-related features in IconCMO, and have a detailed overview from our CPA about the federal fund accounting guidelines for churches and other non-profits.


Email Marketing & the Importance of Testing

An excellent blog post about email marketing and the importance of testing. Using a simple example  they show you what should be thought about so your user/readers will enjoy getting emails from you and will act on them.

Read the full blog post!


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