Tag Archives: donor

You asked, we listened!

We made a couple of changes to the contribution entry window:

Speed Contributions Entry:

The contribution entry screen has been slightly rearranged and modified to allow for fast keyboard access. The “currency type” option was moved up, and you can now use the “Enter” key to move between fields on the entry screen.

Allow EFT and Non-Cash Gifts in Contributions:

To enable churches to more accurately record contributions, we’ve added the ability to choose “EFT” and “Non-Cash” as currency types on the contributions entry screen. Posting journals and other contribution reports were modified accordingly. Non-Cash allows you to record gifts in kind with a zero amount as per IRS guidelines. Additional reports were added to give the church a record of all non-cash donations by date range.

Also in response to the many requests we received:

Icon Systems is happy to present the 2011 Year End Processing Tutorial Video. We are planning to create more tutorial videos down the road, so any comments or suggestions you have are most welcome! As always, the Year End Processing Guide is also available under your Getting Started menu in IconCMO or you can click here for a copy.


Here is a Quick Tip that is Helping Churches Increase Contributions

It is common knowledge in the business world that customer retention is much more cost-effective than trying to acquire new customers. The same is true for churches and other nonprofit organizations. Although it is important to attract new members so the church can grow, it is equally (if not more) important to keep the members you already have.

We are coming up on the end of year, which means it is time for churches to send out contribution statements and start focusing on the year ahead. Here is a simple yet effective way to encourage people to donate again next year:

Include a sincere thank you letter with contribution statements.

Recognition and appreciation help motivate people to contribute again. In addition to giving them credit for helping the church accomplish its mission, explain how the gift was used so they can see how they fit into the overall picture. Skipping an evening out and donating the money seems like much less of a sacrifice when they know the donation will help feed hungry children at the local shelter. Also, make sure to share the church’s vision and goals for the upcoming year.

If there are people who didn’t fulfill this year’s pledges or just haven’t donated for a while, check in to see if they are okay and ask when they are coming back. They may be having personal problems (e.g. financial hardship, health concerns, loss of a loved one.) Reaching out lets people know you truly value their relationship with the church and can be a source of comfort during difficult times (i.e. just knowing someone cares and noticed they were gone creates a warm fuzzy feeling.) Sometimes people stop donating because they don’t feel it is making a difference. Let them know how their past donations helped and tell them they are missed – they might just come back.

Want to know the best part?

This is probably one of the cheapest, easiest marketing initiatives ever. The church is already sending out contribution statements, so there is no extra cost* and you already have the readers’ attention. Make the most of it and take a few minutes to draft a genuine thank you letter – it could make a huge difference.

*Save money on postage by sending contribution statements via email. For more information or to register for a free trial, please visit www.iconcmo.com.


Church Donation Software 4 Key Elements.

When churches are looking for church donation software, they should make a list of the specific functionality they want immediately. Additionally, what needs exist in the next 5-10 years for the church donation software? Smaller organizations and church plants may not be ready for online donations however; the availability of this option later is crucial.

Entry of Data – Technology has helped contribution entry in various ways to get data into church donation software. Church donation software should include manual data entry, data file upload, and the ability to update donors records for online and EFT donations seamlessly. Additionally, mistakes happen and contribution corrections should be easy to make. The process should allow you to modify the giving date, fund assignment, check/cash tracking, comments, amount, or remove the transaction completely. Integration into the church accounting module from contributions removes additional key entry mistakes and time for double entering during posting.

Pledging – Pledge tracking by fund(s) is an important way for the church to know how much can they expect to come into the organization. Pledging can tell churches when people are falling behind throughout the year. It can also advise overall how much donations are ahead or short of the total pledge for the year. Pledging on multiple year funds with various donor commitment date ranges is essential.

IRS Statements – Entering data is useless if the system cannot provide an IRS statement for donors. Churches should be able to print or email statements, with the later saving on postage. Other options on statements include the pledge amount, church logo, different formatting styles, a personal message and comments. Criteria for producing the statement can vary such as: status codes, date range, sort options, funds to include, people that have given, non givers, people that have pledged but have not given, etc.

Tax Type Categories – Tax Exempt, Taxable or IRA, should categorize all the funds to allow removal of certain fund during IRS statement preparation. The organization should be able to add or change the fund names at any time but still maintain the category. A taxable fund example is money collected for coffee or donuts on a Sunday. A tax-exempt fund is money given with no return of good or services and donors expect a donation statement. Additionally, the IRA contribution is when someone donates his or her IRA proceeds to the organization.

Church donation software is an important aspect to any church and should have the most streamlined processes in place. It should also include some of the basic concepts above for starters and additional features like a link to an acceptable fund accounting package. Additional features include transferring monies from one envelope to another, ability to change envelope numbers, print deposit slips, and create reoccurring batches. Icon Systems’ IconCMO can help churches with this process and we look forward to hearing any comments you may have on this topic.


IconCMO integrates to Vanco for Online Donations

Partnership between Icon Systems and Vanco Services!

Icon Systems has released software integration with Vanco Services for advanced contribution entry of online donations, EFT transactions and check scanning. IconCMO can now import donations received through these methods and have them post to donors seamlessly. Continue reading


%d bloggers like this: