Tag Archives: management

Church Bookkeeping Software vs Church Accounting Software

Church Bookkeeping Software vs. Church Accounting Software

Is there a difference between bookkeeping and accounting? If so, what is it?

Businessdictionary.com Definitions

Bookkeeping:

The systematic recording of financial aspects of business transactions in appropriate books of account.

Accounting:

The practice and body of knowledge concerned primarily with:

1.    Methods for recording transactions
2.    Keeping financial records
3.    Performing internal audits
4.    Reporting and analyzing financial information to the management
5.    Advising on taxation matters

It is a systematic process of identifying, recording, measuring, classifying, verifying, summarizing, interpreting and communicating financial information. It reveals profit or loss for a given period, and the value and nature of a firm’s assets, liabilities and owners’ equity.

Accounting provides information on:

1.    The resources available to a firm
2.    The means employed to finance those resources
3.    The results achieved through their use

Summary

From the lengthy definition, it is obvious that accounting is somewhat more complex than bookkeeping. Basically, bookkeeping is the tedious task of entering the amounts and dates of revenue and expense transactions (i.e. contributions and purchases). Accounting is the bigger picture: an accounting system uses the bookkeeping information to create reports that can be used by decision-makers and for tax purposes.

Most church software applications accurately handle the bookkeeping part: tracking member donations and spending, even the printing or emailing contribution statements to members and generate giving total reports. Unfortunately, many of these applications fall short when it comes to the most important aspects of having accurate accounting records and providing the reports required by the Financial Accounting Standards Board. For more details, please read our post Fund Accounting Methods Compared.

Conclusion

All businesses, for profit or not, need accurate bookkeeping software to avoid negative consequences (e.g. fines, damaged reputation, having to close the business). These repercussions tend to be magnified for nonprofit organizations; they face losing their tax-exempt status, and the loss of credibility can prove to be devastating since the general public tends to hold churches and nonprofits to higher standards.

Icon Systems understands the value of accounting standards, and we make every effort possible to provide you with the tools necessary to ensure your church is in compliance with FASB guidelines. We even hired an outside CPA firm to certify our software, IconCMO, meets these standards!


How to Choose a Church Management Software (ChMS) Solution!

How to choose a church management software solution:

  1. Know your requirements and search for a package that meets these expectations.  A bloated system can hinder rather than help. No software can provide everything so find one that meets your needs.
  2. Try before you buy if possible. While this may delay the decision process it will certainly ensure you get what you need. 
  3. Call the support department and have high expectations.  There are many church software companies on the market today that have fantastic support for their products.  Getting a resolution within minutes rather than days should be a requirement.

Each church is unique, but there are four fundamental benefits software should provide:

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Icon Systems is Hiring a Lead Customer Support Technician!

Icon Systems, Inc. is searching for a Lead Customer Support Technician to support its IconCMO, IconCMO+, and Revelations church management software products. Please review the career requirements and email your résumé and a cover letter describing why serving churches excites you to jobs@iconcmo.com!


Email Marketing & the Importance of Testing

An excellent blog post about email marketing and the importance of testing. Using a simple example  they show you what should be thought about so your user/readers will enjoy getting emails from you and will act on them.

Read the full blog post!


Email History for Households Added to IconCMO!

It has been an exciting time at Icon Systems for the Development team.  Today Icon Systems uploaded all new code for the entire IconCMO system to work faster on the Internet and eliminate cache issues in browsers.

Included in this upload was additional enhancements like email history. This function is found in two areas of the system:

  • Household Menu (Hse-List)
  • System Menu (Email History)

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VolunteerSpot and IconCMO for Volunteer Management

Icon Systems has partnered with VolunteerSpot to provide churches a total solution for volunteer coordination and church management. VolunteerSpot saves time and makes it easy to schedule, sign up and remind volunteers. VolunteerSpot can be used by ANYONE, church leaders and congregation volunteers, to organize signups for activities ranging from hospitality committee to parking attendants, liturgy to ushers, VBS to Christmas productions, ministry meals to Sunday school snacks, festival fundraisers to community service projects.

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API’s are here for IconCMO – Innovation Changes the ChMS Game

Icon Systems announces API for IconCMO

Icon Systems has released APIs (Application Programmer’s Interface) for IconCMO. Churches, developers, and strategic partners can interact with the data on the IconCMO main database. Some applicable solutions would be website integration for online calendars, online directories, e-mail integration, event registration, custom reports, mobile integration, etc.

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