Tag Archives: district

Church Software for Districts and its Churches.

The evaluation of district software for churches should take into account the various tasks performed at each level of the organization (e.g. Church, District, Regional, National, World Offices).

Capabilities of District Software:

  1. The ability to move a church from one regional office to another.
  2. Communication capabilities both within a single entity as well as between each entity throughout the organization.
  3. Communication is based on roles within the organization – e.g. regional secretaries versus church secretaries.
  4. Adding church plants or multisite campuses.

Using one software system throughout the organization helps simplify day-to-day operations

If the software is capable of handling data for individual churches as well as multi-site organizations, users do not have to learn more than one system and data entry is more consistent. The use of a single system throughout the district also allows each church to uniquely structure its own chart of accounts, contribution funds, etc. while allowing the district office to combine the data from each church into one consolidated report.

For example, a district office could collect the membership data from each individual church and consolidate it into one report to analyze the organization as a whole. An individual church would also be able to track several youth or memorial funds that would show as one youth or memorial fund total on the district office reports. The ability to customize separate structures for both levels is crucial.

Why is all this important?

First, the software needs to tackle head-on the various issues each entity is facing at their respective levels. Having one system reduces errors in reporting, ensures a high level of data integrity, increases speed in data gathering, and prevents the users from having to learn and manage five different systems.

We will use an orchestra to illustrate this concept: if each musician was playing a different musical composition would you expect a well-tuned concert? Certainly not – all the musicians have to be on the same page of the same song. The same is true when it comes to the technology used in churches and throughout the entire organization – shouldn’t the same software be used so your ministry can operate in-sync like an orchestra?

Second, providing data to the district office gives an early indication if certain churches will need help financially or within their ministry staff. It can help to determine which entities are flourishing with donations or declining. Is attendance increasing at one location but not the other? All of these and many more questions are answered objectively with the right software in place.

Third, with a one-system approach, confidentiality across the platform is essential so one church cannot view another church’s records. The system must also allow churches to opt out of sending data to the district office. Most district software packages fail in one or more of these areas: membership, financials, data gathering and confidentiality. But you can rest assured because there is an answer for district offices → IconCMO+ software!


Using IconCMO+ as Denominational Software

Many denominations require individual churches to report specific information to a regional or national office.

The head offices need the ability to generate member, contribution, and accounting reports for each individual church as well as the entire organization. The headquarters for the denomination are interested in the statistical tracking of the membership and financial health of the organization. Compiling information across the entire denomination can be tricky. For example, each church may have its own set of contribution funds or campaigns. The reporting for the district office itself is also different from that of a regular church; since the main office does not typically hold worship services, it has no need to track attendance.

IconCMO+ includes denomination-specific features for congregational reporting. Denominations can pull data from their churches like membership status and special date totals (e.g. births, baptisms, marriages). Using IconCMO under the IconCMO+ platform, each church can send a more detailed report to the denominational office that lists ethnic origin, member transfers, lost members, and attendance totals.

The IconCMO+ platform was developed by Icon Systems in 2006 to meet the unique needs of regional and national denominational church offices.

Using a cloud-based church management system gives denominational offices the ability to instantly communicate across the organization. All of the information is updated in real time so church leaders always have access to up-to-date figures. This denominational software package includes a fund accounting system to ensure each church complies with guidelines set by the Financial Accounting Standards Board (FASB).

The easy-to-understand reports, graphs, and charts offered by IconCMO+ help denominational offices make informed decisions, ensuring the district is run as effectively and efficiently as possible.

Here are just a few ways you can put this denominational software solution to use:

  • Track and forecast revenues and expenses
  • View a snapshot of the organization’s overall financial health
  • Create a visual representation of weekly giving averages
  • Monitor attendance for individual churches as well as the entire district
  • Assess statistical information for both active members and visitors
  • Find out the number of new marriages, baptisms, confirmations, etc.
  • How well are certain mission campaigns doing

IconCMO+ also accommodates the specific needs of multi-site organizations, church plants, sister churches, and even mergers.


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